In the last decade, more and more corporations have developed a project management office (PMO) to benefit their business. When you set up this kind of office correctly, it can help you become a more efficient and productive company. To get started, you’ll want to learn more about PMO examples, how to set one up, and how to train your employees.
What Is a PMO?
In the last 10 years, project management offices have nearly doubled. The PMO definition essentially means an internal or external group at a company. This group is ultimately in charge of running the best practices for managing projects.
The PMO meaning also involves tracking the directions and project status for each group. This kind of system means an organization’s goals and techniques can be replicated and repeated by additional groups. When someone needs help knowing how to execute a project goal or the correct policy, this office is the place to go.
In addition to all of these tasks, the project management office is in charge of storing guidance for project managers and documentation. They also organize the metrics involved in project execution so managers know what their goals are and when they are expected to finish their projects.
These offices work to deliver value to the organization, its stakeholders, and each program. In the future, the role of a PMO could change as new software programs, digital techniques, and artificial intelligence transform the face of the business world.
What is a PMO? And what does it look like in practice?
Once you understand the PMO meaning and definition, the next step is determining what your office would look like. To identify the best way to do this, identify some different PMO examples you feel may work for your needs. This office must be effective and add value to the organization, or it ends up becoming a costly, unnecessary layer of bureaucracy workers have to go through.
One example can be found with the IT organization of a Fortune 500 manufacturing company. IT companies set up PMOs at different levels for things like strategic IT programs, program-level initiatives, and human resources (HR). Then, the organization sets up a technical infrastructure division for things like web hosting services.
Unfortunately, the web technology department can suffer from poor project management, even when there is plenty of talent on the team. Without proper guidance and direction, workers often miss deadlines and new projects can randomly begin for no reason at all. If the department uses an ad hoc approach to doing its work, it is usually because there was no structured philosophy running its project management.
Instead of the department missing numerous project dates and milestones, senior managers should set up a team to implement new project management processes. Soon, different project managers will be available to support teams within a specific and organized group. As the team takes on new tasks, the right amount of project management resources were diverted to them.
For complex projects, individual project managers should be assigned to the individual project. While a separate part of the project management office is dedicated to tracking the IT department’s service requests, internal budget transfers, and budget forecasts.
These new changes essentially form a PMO and lead to a number of improvements. While thereContinue reading