Owners of fast-growing, complex businesses can quickly run out of their most precious commodity: time. As a result, you’re always looking for ways to gain back minutes in your day (maybe whole hours if you’re lucky). One of the key benefits of QuickBooks® Online Advanced is our commitment to helping you get back that precious, fleeting commodity.
Advanced is designed to not only offer your business new insights that help you grow but also make it easier and more efficient to stay on track.
In this article, we’ll provide productivity tips and tricks for the following features:
Batch invoicing Workflows Scheduled reports Bank rules
We’ll examine how each of these features is essential for staying productive.
First, a quick, general note before we dig in: The biggest timesaver you can use within QuickBooks Online Advanced is templates. Templates can be created for invoices, workflows, scheduled reports, and bank rules, which makes it easy to customize a generic function and use it just the way you like. We’ll talk more about templates below.
Invoicing can suck up hours of your week, depending on your client load and accounting software. With QuickBooks Online Advanced, you can quickly create an invoice and then distribute it a variety of ways to get paid faster:
Batch the same invoice to send to multiple clients. This is helpful if you have a set invoice for a group of clients every month. If a handful of your clients only use one or two of your services, you can create a general invoice and then batch send that invoice to this cohort without having to personalize each one. Edit multiple invoices within the same window. Advanced allows you to see the invoices you’re working on in the same window. From this view, you can click on each one to make edits while coming back to the main screen. No more sorting through multiple tabs.
Note: When you set up your client records in QuickBooks Online Advanced, there are a few fields to pay close attention to – namely, the contact field and the email address. Obviously, batch invoicing won’t work if you’re missing, or have incorrect, email addresses and contacts for your customers.
Also, if your customer records include specific details such as tax preferences, those will automatically be applied to their invoice, even if you are sending invoices in a batch. And, if your clients provide you with bank or credit card information to pay invoices, you can automatically run those transactions through Advanced. Fees apply; check this chart for more information.
Automate tasks with Workflows
Workflows are the QuickBooks Online Advanced way of easily managing and automating repetitive tasks to save time and reduce errors. Workflows enable you to set up email reminders relating to customer invoices, your own recurring bills, and adding a memo to an invoice if certain requirements are met.
The last thing any owner of a growing business wants is a lag in revenue, while the last thing any customer wants is to pay late fees on past due invoices. With Advanced, you can set up reminders to send to yourself and/or your customer regarding their upcoming payments. Here are a few routines you can customize based on your needs:
Send yourself a reminder that a customer’s invoice isContinue reading