Visual Management: How to Communicate Effectively with Your Workforce

Click here to visually map and improve your business processes now!

Did you know that visual information is processed 60,000 x faster than text?

This explains why the average person remembers only 20% of what they read but 40% of what they see. This also explains why most companies use a form of visual management to communicate with their employees.

Let’s do a little test to see if people, in general, respond better to visual cues than text.

Look at these two depictions of a traffic light below.

One is a sentence describing a traffic light, and one is an image of a traffic light. Both traffic lights are on different colors:

1. The traffic light is on red.

2.

At the end of this Process Street post, we’ll see which color traffic light you remember! No cheating mind!

In the meantime, I’ll take you through the following topics to explain what visual management is and how you can use it to effectively communicate with your employees:

Ready?

Visual management is a way of communicating key messages in a visual way that can be interpreted, without much thought, by anyone and everyone.

It’s when companies use visual cues such as dashboards, displays, labels, signs, color coding, and other markings, instead of written instructions to communicate with their staff.

Visual management is also one of the most intuitive elements of a lean management system (LMS) because it should enable anyone entering a workforce, even visitors or newcomers, to see and understand what’s going on at a glance.

Visual management is the lifeblood of a lean production system. It provides insight across teams, departments, and management. It is the link between the people and the data” – TXM, The Definitive Guide to Lean Management

Speaking of lean management, Process Street has created a number of templates that you can use, in your organization, to reduce waste and increase quality and productivity.

Have a quick look at our SIPOC Template now, and I’ll include a few more, later in the post.

Use this SIPOC Template to analyze all the different processes within a working system, to identify where improvements can be made.

Click here to access the SIPOC Template!

This checklist is free to use, simply click on the link and add it to your dashboard. If you’re not yet a Process Street user, sign up for a free trial.

Visual management isn’t just an element of lean management or a simple form of communication. Visual management can also be used to manage processes within your organization.

How to manage your processes visually

You can visually represent processes within your organization through business process modeling techniques, like these for example:

Flow charts Swimlane diagrams State diagrams Data flow diagrams Value stream mapping

This will enable you to see and assess your business processes and begin to improve them. Mapping out your processes like this enables everyone to see the process in the same way and helps identify efficiencies, gaps, or unnecessary steps.

Here are a couple of articles on improving processes and business process modeling that you should definitely take a look at:

And, as if that wasn’t enough to help you improve your processes, we’ve also got the below process for optimizing a process that you might

Continue reading

This post was originally published on this site