How to Use Different Project Views | TeamGantt

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Gantt charts have always been a favorite tool for planners. But we know not everyone’s a big gantt chart fan. 

At TeamGantt, we created different project views to make it easier for you to get your whole team on board in a single tool. That way you don’t have to chase updates down from multiple tools just to get a handle on project status. 

Let’s take a look at the views you have available and how you and your team can use them effectively to deliver awesome work on time and budget.

Views for creating and managing projects

Gantt view List view Calendar view

Views for getting work done

Board view My Tasks view Gantt view Plan and schedule project timelines

Every project runs on a schedule, whether you do work in sprints or use a waterfall approach to knock out tasks. The gantt chart enables you to map out a project plan and adjust tasks and timing quickly with drag and drop scheduling. 

Use these features to build your project timeline in the gantt chart: 

Dependencies: Unique to Gantt view, dependencies enable you to identify dependent tasks on the plan so work gets done in the right order.  Milestones: Track important meetings, deadlines, approvals, and deliverables by adding milestones to your plan.  Task subgroups: Make your plan super-skimmable by organizing tasks into subgroups, and build your plan out more quickly by duplicating task groups in the gantt chart. 

This step-by-step tutorial shows you how to create a project plan in Gantt view.

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Visualize the project plan

The gantt chart is the best way to see your project’s big picture at a glance. This comes in handy for planning, as well as communicating the plan to your team and stakeholders. After all, everyone should understand how their work fits into the project as a whole so they know what happens if they’re late and how it impacts the overall project timeline. 

See different ways you can share your gantt chart with others. 

Manage team workloads

Overloading your team leads to burnout and ultimately puts project deadlines at risk. Gantt view empowers you to make smart decisions about project schedules and assignments so your team stays productive without being overworked.

Simply open the View Availability tab at the bottom of your gantt chart for a heat map of your team’s workload. From there, you can see who’s busy when—and who’s got room to take on new tasks—across all your projects. 

Watch this video to see how team availability works.

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Track actual progress against your original plan

If you’re on the Advanced plan and use hourly estimation and time tracking, you can spot potential overages or delays with our hourly progress vs. task progress feature. The striped line at the center of each taskbar indicates how your budgeted hours compare to the actual time or progress that’s been tracked on a task.

Striped line color: Estimated hours vs. tracked hours If the striped line is green: You’re right on track! Actual time tracked has not exceeded the estimated hours for that task or group.  If the striped line is red: You’ve gone over the budgeted hours. Actual time tracked has exceeded the estimated hours for that task or group.  Striped line length: Tracked time vs. %

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