Why Planning Is Important in Project Management | TeamGantt

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If you’ve ever missed a deadline, gone over budget, or faced an unhappy team or client, you know just how tough managing projects can be. It’s not fun to let people down.

That’s why we believe having a plan is the most important thing you can do as a project manager—for your own peace of mind as well as that of your project mates. 

A plan is your best defense against the common pitfalls that cause projects to fail. Let’s take a look at 10 benefits of project planning and why having a plan is so important in project management.

1. Plans minimize stress

Imagine building IKEA cabinets with only a picture of the finished kitchen to go by. You’d start out completely overwhelmed, and every wrong move you make would only amp up your stress and frustration. And anyone else you rope into the build will feel it too.

You’d never bring that kind of pain on yourself, so why do that to your team and projects? 

Think of a project plan as the instruction manual that guides everyone seamlessly through the steps to success—no wild guesses needed. This kind of clarity sends confusion packing and makes way for project peace to settle in. 

2. Plans inspire confidence

Good project planning doesn’t just neutralize negative project vibes. It provides a positive boost of confidence to everyone involved in the project.

You don’t have to wonder if progress is keeping pace with the deadline. Your team doesn’t have to guess what they should tackle next. And leaders and clients don’t have to worry about whether you’ve got a strategy for delivering what they need on time and budget. 

It’s all right there in your plan!

3. Plans drive communication

A plan is one of the most effective communication tools you can use to keep everyone informed about your project. That’s because it documents every important detail about your project—even when things change.

With TeamGantt, you don’t have to act as the sole go-between pushing projects forward. Everyone has access to the plan and can check up on progress and collaborate on work in real time. 

Having all your project communication streamlined around a centralized plan leads to better efficiency and fewer mistakes. That’s something everyone can get behind.

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4. Plans unite and focus teams

Agile workflows tend to skip the plan in favor of getting down to the tasks at hand. But a plan doesn’t have to get in the way of project work.

In fact, a plan rallies your team around a single project vision so they can power through tasks faster. Priorities are clear, expectations are aligned, and everyone knows exactly what needs to happen to cross the finish line on time. 

With a plan, your team can easily see how their work affects others and impacts the final deadline. This provides an extra boost of motivation to stay on track and keeps confusion from bogging your project down.

5. Plans create accountability

I don’t know about you, but I’ve got a lot of plans I never write down or share with anyone. Funny enough, these “plans” never seem to go anywhere.

It’s not a coincidence. Plans that aren’t documented don’t hold anyone accountable. 

When your team and stakeholders can be called out on tasks in

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