CLOUDPILOTS Keeps Their Distributed Team Organized with MindMeister, MeisterTask and Google Workspace

“With team members sitting in three different countries, the cloud-based tools from Meister and Google are essential for keeping us aligned and productive,” says CLOUDPILOTS CEO Bernhard Fieglmüller. Find out how and why the Cloudpilots use cloud-based productivity tools in this customer success story.

The CLOUDPILOTS Software & Consulting GmbH is a subsidiary of the TIMETOACT GROUP and offers professional consulting services for cloud computing solutions in the German market. With 30 employees spread out over offices in Germany, Austria, and Switzerland, CLOUDPILOTS has successfully facilitated over 500 cloud migrations for their customers since their founding in 2011. 

The company’s software portfolio includes a variety of notable solutions, from Microsoft 365 to Freshworks and Txture, but focuses primarily on the Google Cloud Platform (GCP), Google Workspace, and Chrome Hardware, to equip their customers with a complete and well-rounded digital workspace.   

Drinking Their Own Champagne

Naturally, Cloudpilots (as the company’s team members call themselves) also use the tools they recommend to their customers internally. “We don’t sell or recommend solutions we haven’t thoroughly vetted and don’t enjoy using ourselves,” explains Bernhard Fieglmüller.

Google Workspace forms the basis for our digital collaboration. We use literally all tools included in the suite,” he says. And although Workspace offers the Cloudpilots plenty of ways to communicate — whether it be through informal chats in Google Hangouts or via comment threads on shared Google Docs and Slides — the company uses MindMeister and MeisterTask to brainstorm and organize their work. “Our main concern when considering a new tool is whether the solution integrates well with our existing infrastructure,” explains Bernhard Fieglmüller. “Meister’s solutions fit this criterion perfectly, as they are both deeply integrated with Google Workspace, offering not only user authentication through Google but also a number of seamless workflows between MindMeister, MeisterTask, and individual Google apps, such as Drive and Calendar.”

Remote Teamwork with MeisterTask

MeisterTask is where all of the team’s tasks and projects live. “Our developers still use JIRA to manage their software sprints, but aside from that, all our team members use MeisterTask to manage their day-to-day business,” says Bernhard Fieglmüller. 

As a cloud-based tool, MeisterTask helps our distributed team to stay aligned and ensure that everybody is always on the same page.

With the exception of a few projects filled with sensitive data, such as the ones used by the CLOUDPILOTS’ finance and HR departments, boards are generally accessible for all team members to ensure transparency and accountability. Even members who aren’t directly involved in a specific project are given the opportunity to view such projects, as the company uses MeisterTask’s “Team Project” functionality for all projects by default.

All planned marketing activities are captured in a dedicated MeisterTask project. The team uses tags to indicate the type of task they’re dealing with. Sections that aren’t needed are simply collapsed.

Onboarding new team members is an important topic for the growing company. As a Google Premier Partner whose success is largely based on the skills and experience of their individual cloud consultants, each new employee needs to receive access to a wide range of training opportunities as well as a detailed introduction to the company’s existing customers and their needs. To ensure that all important steps are included in their onboarding process, the Cloudpilots have created

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